A meeting is a gathering of two or more people that has been convened to achieve common goals or topics through verbal interaction, such as sharing information and reaching an agreement. It is also the formal and informal assembly of individuals called to debate certain issues and problems and to make decisions. Formal meetings are held at definite times at a definite place and usually for a definite duration to follow an agreed-upon agenda. A meeting is typically headed by a chairperson and its deliberations are recorded in a written form called ‘Minutes’.
Types of Meeting
- Ad-hoc meeting: A meeting called for a special meeting.
- Board Meeting: A meeting of the board of directors of an organization.
- Committee meeting: A meeting of committee members of an organization.
- Management meeting: A meeting among members.
- Staff meeting: A meeting between a manager and those that report to the manager
Importance of Meeting
Meetings are very important, it is organized and conducted in almost every school, College,
corporate office and business establishment for specific purposes. Usually, this gathering of
individuals is done to deliver new knowledge and information and discuss crucial issues and team
projects. Through meeting or verbal interaction between the individuals can achieve common
goals or topics and also share various information and reach an agreement.
Purpose of Meeting
A meeting is where a group of people come together to discuss issues, improve
communication, promote coordination deal with any matters that are put on the agenda
and help get any jobs done. Meetings are mainly held to sort out any conflicts or difficulties
among the organization or office staff.
Conclusion
So, organizing formal and informal meetings annually, quarter or weekly is very important
for any educational institution or the companies. It can bring the solution to any problems,
conflicts and misunderstandings among the staff and also can share information and reach an
agreement.
Minutes of School Staff Meeting
The School staff meeting of XYZ School was held on DD MM YYY at 1:30 PM in the School hall.
The Meeting was chaired by the Principal of the School. All the Teachers of the school were present
at the meeting.
The Principal read the following agendas to be discussed:
- Conduct of ensuring examination
- Discipline of the School
- Percentage of Attendance of the Students
- Distribution of forms for the New Academic Session for Class-XI ( Science and Arts)
- Paying of Session fees
- Evaluation of the Students
- Expressing words of gratitude to the teacher trainees
Before starting the meeting, the principal welcomed all the colleagues of B.Ed Teacher Trainees
from the College of Teacher Education
Minutes According to the Agendas Brought forward by Principal
1. Conduct of ensuring examination:
The Half Yearly Examination will be conducted from 18th June -2025 for the Secondary Section, strict rules and regulations were made to be followed and maintained during the ensuing examination. Teachers and students are to be punctual and investigators must arrive at the Examination Hall 15 Minutes ahead of time.
Examination Committee Members were selected among the teachers of the school alongside the ensuring members of the committee.
2. Discipline of the School
Discipline of the School will be maintained with be maintained with strictness. The existing members of the Discipline Committee hold authority over the overall discipline of the school to ensure the smooth functioning of the school.
3. Percentage of attendance of the students
Students are to be mentioned 75% of Attendance to be able to appear for the Half Yearly examination Teachers must remind the students to maintain 75% attendance
4. Distribution of forms for New Academic Session for Class XI (Arts and Science)
Forms will be distributed to the students who seek admission to the school after the declaration of SSLC (MBOSE) Results. The amount of each admission form will be the cost of Rs. 50/-
5. Paying of Session Fees
The Students are expected to clear their session fees before the due date. The class teacher of the respective class will take up the responsibility of collecting the session fees from each student. No students will be dropped out of school on account of the inability of clearing of session fees
6. Evaluation of students
The teacher should evaluate the student’s performance by conducting class tests to understand the learning abilities of the students.
Resolution:
- The Half Yearly Examination will be conducted from 18th June -2025 adhering to the strict rules and regulations.
- Discipline of the School will be maintained with be maintained with strictness
- 75% of Attendance should be maintained by each student.
- Forms are to be distributed as soon as the SSLC (MBOSE) results are declared
- Clearing of session fees before the deadline given
- Class tests should be conducted by the teachers to evaluate the performance of all the students.
Experiences:
Through this staff meeting, we were able to learn about the functioning of the school through various agendas that were brought up in this meeting. We found that all faculty members took part in expressing their views, ideas and opinions regarding the mentioned agendas. The rules and regulations were strictly adhered to by the teachers as well as the students. We learned that the discipline committee to up the responsibility in maintaining and sustaining the standards of the school.
The meeting has brought insightful knowledge about the responsibilities of every teacher dedicating their lives to serving the students and the Institution as a whole of teacher education, Tura
